Terms and Conditions

DATA PROTECTION
In line with the Data Protection Act 2018 (which applies the EU’s new General Data Protection Regulation, GDPR), the details you provide will remain secure and confidential and will not be shared with anyone outside of our organisation without your prior consent, unless it is deemed there is an immediate risk to your own safety or the safety of others. For full details please see our Alef Trust Privacy and Data Protection Policies.

GUIDELINES FOR COMPLETING THE APPLICATION FORM
Section 1: Personal details
Please enter your legal name and the email to which all correspondence will be sent. It is important that you inform us of any changes immediately.

Section 2: Your background and interests (applicable to Tiers 2 and 3)
Please give relevant background and current reasons for your interest in this programme and community of practice.

Section 3: Payment of fees (applicable to Tiers 2 and 3)
Please give details about who you expect to pay your fees for the programme. If it is you, please give your full invoicing address. If someone other than you is paying your fees, please give their full name, email and address for invoicing. It is important that you inform us of any changes immediately.

Section 4: Applicant Declaration
Your application to join Nurturing the Fields of Change will be accepted on the understanding that you agree to abide by the conditions stated below. By submitting your application you are confirming your agreement to the following: 

• I confirm that the registration information I have provided is correct and complete.
• I understand that my participation is subject to my acceptance of Alef Trust’s terms and conditions as given in this form.
• I accept that if I do not fully comply with these requirements Alef Trust reserves the right to cancel my participation.
• I agree Alef Trust may record and process the information contained in this form for statistical and administrative purposes in accordance with the Data Protection Act 2018.

ALL TIERS

1. Alef Trust will use its reasonable endeavours to deliver the programme in accordance with the descriptions set out in its promotional materials. However, these materials are not intended, nor should they be considered, to contain definitive descriptions of all resources and facilities. 
2. All participants will have access to the Nurturing the Fields of Change collaborative learning environment on the Sutra platform (www.sutra.co).  Alef Trust undertakes to make available the resources and support required to allow participants to undertake the proposed programme. It is the participant’s responsibility to ensure that they access this support and the resources as appropriate.
3. Participants will be required to set up a free account with Sutra and will be added to the Nurturing the Fields of Change private circle. In the event of any inconsistencies with the Sutra platform, Alef Trust will liaise closely with Sutra support to resolve any difficulties. However, ultimate responsibility for technical problems with the platform rests with Sutra.
4. Nurturing the Fields of Change is a closed and respectful community environment. The participant’s username and password is for the use of that participant only and must not be passed to any other person in any circumstance. Access is dependent upon the participant conducting themselves in a respectful and supportive manner to other members of the online community and group processes. Alef Trust reserves the right to withdraw the participation of any participant who does not fulfil these conditions. 
5. Participants take full responsibility for their involvement, wellbeing and personal development. They commit to taking care of their emotional needs in appropriate and healthy ways, seeking counsel when needed. Participants understand that the role of programme facilitators is not to offer therapeutic support and that it is their responsibility to seek professional help outside the course if necessary.
6. Alef Trust cannot take any responsibility for the results of participants’ actions. Please use judgement and conduct due diligence before taking any action or implementing any plan or practise both during and after this programme.  
7. Participants understand that this programme does not confer qualification as a facilitator.
8. 1. If Alef Trust discontinues any programme after an offer of a place has been accepted, it will reimburse any fees, wholly or in part, paid by the participant to Alef Trust up to the date of the discontinuation of the programme of study.
   2. Alef Trust will not be liable for any other loss claimed to be suffered by the participant as a result of a programme being discontinued.

9. Participants have the right to cancel their participation on the programme within 14 calendar days of receiving Alef Trust’s confirmation of their place by email. There is no requirement to provide reasons and the student will receive a full refund of any fees paid or a waiver of any fees the participant had been liable to pay for the programme.

TIER 2 

10. Tier 2 applicants will select their payment amount on registration and will receive an invoice prior to the start of the programme. Payment is on a sliding scale, and applicants are invited to select the lower, medium or higher income fee in accordance with their economic possibilities. Full payment will be due prior to enrollment for the February start date.
11. 1. If a participant decides to leave Tier 2, Alef Trust must be informed by email sent to the Community Coordinator. The financial consequences of withdrawal depend on the timing of the participant’s decision to withdraw, as follows:
    2. If communication of withdrawal is prior to 1st July of the calendar year in which they commenced the programme, they will be liable for 50% of the full fee for the programme.
    3. If communication of withdrawal is after 1st July of the calendar year in which they commenced the programme, they will be liable for the full fee for the programme.
12. If a participant in Tier 2 is unable to complete the programme due to adverse personal circumstances beyond their control (such as serious prolonged illness or a change in economic circumstances), they may request a suspension of participation and be re-enrolled in the following year. All decisions regarding re-enrolment will be made on a case-by-case basis. Returning participants will be required to pay the same fee as the cohort they are joining, in the case of any outstanding payment. 

TIER 3 

13. Tier 3 applicants will select their payment amount on registration and will receive an invoice prior to the start of the programme.  Payment is on a sliding scale, and applicants are invited to select the lower, medium or higher income fee in accordance with their economic possibilities. This will be payable in one or two equal instalments. The first instalment is due prior to enrolment for the February start date, and the second payment is due on 1st July. In cases of exceptional financial hardship payment in more than two instalments can be arranged with our Finance Manager. In this case the first instalment will be due before commencement of the programme. If a participant does not pay subsequent instalments, access to Tier 3 resources will be revoked accordingly. 
14. 1. If a participant decides to leave Tier 3 prior to their completion, then Alef Trust must be informed by email sent to the Community Coordinator. The financial consequences of withdrawal depend on the timing of the participant’s decision to withdraw, as follows:
    2. If communication of withdrawal is prior to 1st July of the calendar year in which they commenced the programme, they will be liable for 50% of the full fee for the programme.
    3. If communication of withdrawal is after 1st July of the calendar year in which they commenced the programme, they will be liable for the full fee for the programme.

15. If a participant in Tier 3 is unable to complete a module of the programme due to adverse personal circumstances beyond their control (such as serious prolonged illness or a change in economic circumstances), they may request a suspension of participation and be re-enrolled in the relevant module in the following year. All decisions regarding re-enrolment will be made on a case-by-case basis. Returning participants will be required to pay the same fee as the cohort they are joining, in the case of any outstanding payment. 
16. Accreditation: Students will be awarded a Certificate of Participation for Tier 3 issued by Alef Trust. To achieve the certificate, students must fulfil the programme attendance requirements which involve full attendance of the reflective circle and integrative practice circle.

Tier 3 Only:

Name: _________________________________________

Date:___________________________________________

Signature: _______________________________________

Please add a scanned digital signature. A typed signature is not acceptable.

Please check that you have included the following with your application:

☐ Valid Photo ID (Passport or Driver’s Licence)

Please print and send this form and photo ID to nick.theo@aleftrust.org